We are seeking a highly organized, service-oriented Office Manager & Welfare/Admin Coordinator to join our team. This role is ideal for someone proactive, energetic, and people-focused who excels at creating an outstanding employee experience while ensuring seamless office operations.
What You’ll Do
Office & Administrative Management
Oversee day-to-day office operations and ensure the office runs efficiently.
Provide administrative support to the CEO, Deputy CEO, and management team.
Manage all incoming calls and employee inquiries.
Coordinate meetings, prepare rooms, and arrange refreshments for guests and events.
Maintain office order and ensure meeting rooms are organized after use.
Handle grocery orders, meal arrangements, and general office supplies.
Manage office equipment, supply ordering, and relationships with vendors.
Coordinate with the leasing company on fuel cards, vehicle matters, reports, and cellular accounts.
Oversee the cleaning company and ensure high cleanliness standards.
Serve as the main point of contact with building management regarding facility maintenance.
Welfare & Employee Experience
Implement the company’s welfare strategy.
Help create a positive employee experience across all touchpoints.
Contribute creative ideas and support ongoing innovation in employee activities and events.
Sales & Marketing Administrative Support
Assist the sales team with administrative tasks and sales processes.
Support responses to client questionnaires and RFPs.
Provide coordination support for both sales and marketing activities.
Reception Duties
Serve as the primary contact at the company’s front desk and welcome visitors.