Administrative Assistant
מקודמת
ICRC
- תל אביב יפו
- משרה מלאה
What we do
The International Committee of the Red Cross (ICRC) works worldwide to
provide protection and humanitarian assistance to people affected by
conflict and armed violence. We take action in response to emergencies
and, at the same time, promote respect for international humanitarian
law. We are an independent and neutral organization, and our mandate
stems essentially from the Geneva Conventions of 1949. We work closely
with National Red Cross and Red Crescent Societies and with their
International Federation in order to ensure a concerted, rational and rapid
humanitarian response to the needs of the victims of armed conflict or any
other situation of internal violence. We direct and coordinate the
international activities conducted in these situations.
Purpose
The Maintenance & Administrative Assistant provides administrative support to the
general administration department in Tel Aviv.
Accountabilities & functional responsibilities
Maintenance (70%)
Under supervision of TEL Premises Manager, ensures that premises and equipment
are properly maintained, and all utilities are working as it should
Actively involved in organization of coffee breaks and refreshments during meetings
and trainings
Ensures maintenance and repairment of the equipment and infrastructure;
coordinates and supervises any work done by external providers on the spot
Responsible to follow up on the minor maintenance work at the office and
apartments
Ensures that passive security measures in residences and offices have been fully
implemented
Plans and organises the work according to priority
Performs the minor maintenance on the spot if circumstances permit
Ensures the cleaning and maintenance (normal wear and tear) of the premises upon
terminating contracts
performs premises and maintenance-related purchases (i.e. cleaning materials or
stuff) and ensures the proper processing of invoices
Updates the timeline, tables, charts, schedule and other tools and ensures timely
update of the timeline tables, charts, schedule and other premises tools
Initiates maintenance whenever required
Supervises and assists with moving in new premises and/or when terminating
premises whenever necessary
Carries out the work upon a set plan by the supervisor
Ensures Air conditioning units cleaning & maintenance
Ensures fire extinguishers annual check
Ensures that all premises are equipped with fire extinguishers and smoke detectors
Ensures the installation of anti-blast film on all windowpanes of the premises
Ensures that the stock of furniture is well kept and usable
Keeps and maintains the admin storeroom
Administration (30%)
Updates and retrieves data to/from specialized tools and databases
Creates and maintains paper or electronic files up-to-date
Carries out administrative tasks such as making photocopies, destroying
documents, managing stationary stocks and inventory follow up
Prepares the premises related invoices for imputing financial reporting
